Horncastle Executive Travel

Meetings & Events

"the devil is in the detail"

Meetings, Conferences, Events and Incentive Travel has grown dramatically over the last few years, with more companies finding the need to host and attend more organised events to grow their business. Planning and organising events can take a lot of time, which is why Horncastle has a dedicated department of experienced staff to handle all the arrangements on your behalf from initial venue finding through to implementation.

Initial Consultation
Our first priority is to have a consultation with your company in order to list your requirements and determine what you wish to achieve from the meeting / conference or event. This is extremely important as we want to make sure your event surpasses expectations and exceeds its objective.

Venue Finding
Once we have established your exact requirements, our next step is to match the right venue to the criteria. Over the years, we have built a large portfolio of venues worldwide, suitable for all sizes and budgets, which are original and creative. Alternatively, we are happy to book a venue of your choice. Venue finding is often the most time consuming and complex part of arranging a large conference or event and we will always offer a selection of options in order for you to make the right choice for your company.

The Best Deal
We have many contacts within the industry and are highly respected in the trade, therefore can secure excellent prices by negotiating rates or a complete package on your behalf. We are completely transparent with our pricing so you can be confident that you will not find a better deal elsewhere.

Site Visits
Our staff will be happy to arrange site visits in order for you to view the shortlisted venues and can also accompany you, should you wish. If a visit by you is not possible, we will provide you with all the information and photographs required with enough creative suggestions and options for you to make the right choice.

Once the venue has been decided, you will receive a detailed proposal from us with timescales for implementing other aspects of the event, such as menus, seating plans and entertainment. Most of our clients ask Horncastle to manage every aspect of their planned event while others prefer to have some involvement themselves. Either way, we are extremely adaptable and will work closely with you every step of the way to ensure your project is delivered on time and within budget.

Invoice Settlement
We offer a bill back facility that is invaluable when faced with a complex invoice. You will have peace of mind that we will check the final bill for accuracy and raise any discrepancies with the venue organiser on your behalf.


This is excellent!! Thank you so much for all your hard work and help with organising this complex conference and all the last minute changes. Don’t know what I would have done without you! Thanks again.

I would like to thank NS, for all her help sourcing and arranging my training room requirements at several locations across the UK.
The whole series of events could not have run better!
Thank you Horncastle

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